Community Forums/Community/Feature Requests

PlannedDoneNot planned

Live call supervision and/or call recording

Craig Bloem
suggested this on August 12, 2010 02:57 pm

With your tool can i listen in on calls of my sales team? How do I go about doing this?

I need to listen in on calls in real time (not record). Can I do that? 

 

Comments

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Thomas Marr

This is an important feature.  One of the main advantages of ringio technology is the apply to "home source" many of the sales and technical service calls.  The ability to "listen in" on these calls would be a tremendous help.

September 23, 2010 12:41 pm
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Sam Aparicio
Ringio

If you could only pick one, which one would be more useful to you, to listen in on a live phone call or to listen to a recording of the call at any later point in time?

September 23, 2010 02:52 pm
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Thomas Marr

For me...live monitoring is more useful.

September 28, 2010 09:52 am
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Dana Andies

Both are very important.  If you're asking the question in order to determine priorities, I would suggest live monitoring first.  Live monitoring is a useful tool for training new users as well as monitoring existing users calls.  This aids getting users up and running timely.  Call recording is necessary for training, staff review, coaching and development. 

September 28, 2010 03:38 pm
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Sam Aparicio
Ringio

OK, thank you for the feedback... remember to "Vote" for the feature, not just comment on it.

 

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September 28, 2010 03:59 pm
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Chris Beeler

Wow, the answer is both are equally important.  The live call monitoring does you no good if later when you try to correct the user by saying "remember when the client asked you X & you replied Y".

Many time the user will not remember the specifics of the conversation.  So, I say that recorded monitoring edges out live monitoring.

Just my opinion, whats yours?

November 09, 2010 06:21 pm
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Tim Tate

I agree with Chris. The recorded feature should be first priority. Especially for training purposes, as a sales person will absorb more when they actually hear themselves on a recorded call.

November 16, 2010 03:15 pm
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Chris Beeler

Tim, I agree

April 08, 2011 10:00 pm
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Ryan Wilson

I would add to this that Recording would be MOST important.  Remember if you have a disgruntled customer wouldn't you like to have a recording of that to either backup your CSR or uptrain to deal with that situation better.  If your only listening live then your going off hearsay.

I would say offer XX days of recordings included and perhaps an additional fee for say 1 week, 2 week ,or 1 month of recordings saved.

 

just an Idea.

August 10, 2011 06:57 pm
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Jordan Hadas

+1 to recording over screening.  To be more specific, it's more important that an Administrator be able to set call recording up on a line or queue over the ability to initiate call recording while in a call.

January 10, 2012 01:23 pm
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Sam Aparicio
Ringio

Hey guys, I would love your feedback on the proposed call recording design... take a look and let me know.

http://dl.dropbox.com/u/77457/Call%20Recording.png

January 10, 2012 09:24 pm
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Jordan Hadas

I think it's simple and nicely done.  For my organization, this would be sufficient to consider the feature covered, although I would like to see it improved over time.  As for your open idea about where to put it in the Ringio Admin page, I'd make a strong case for it to be in the Users section, for reasons outlined below, with master controls right below the list of users (or right above, considering how little space they take up). 

 

Questions/comments I had while looking at it:

I'm curious about: Will there be a shelf life to recordings?  If I decide to unsubscribe from Call Recording, I understand losing access.  But will everything be deleted?  Will recordings be deleted after 30 days (for example) anyway? 

I'm curious about: Can I download the files or do I have to find them in the interface and listen to them through your controls? 

I'd want to see this upgraded: As a manager, I want call recording to evaluate how effective my employees are over the phone, not just to judge how one account or person is handled.  If I just want to hear the 10 last recordings for an employee, I don't want to first figure out who they spoke to and then delve into the recording.  I want a list of recordings.  I envision a screen that simply lists all recordings by users, sortable by date, time, queue, and call length, and maybe even allows me to play the recording from there.  This might live in a Reports interface I would also love to see.

I'd want to see this upgraded: Recording every single call or leaving it up to the users to record calls is very black and white.  For some users, I would want to record every call.  For others, I would want to give them the option.  While this last use case wouldn't apply to me, there could be users for whom I would never, ever want them recording a call (maybe a legal department?).  In my mind this is a user-focused approach rather than an organization approach. 

For the upcoming version, you could have a checkbox for each user controlled by a master box, and leave it disabled from changing in the UI (or completely hidden/not created) for each user. That way you build the framework to support the feature but can leave it for more testing.

It's also unclear at the moment if a flat fee per month for recording would cover unlimited recordings or some subset.  By enabling it per user, you could just tack on additional dollars per seat. 

I'd want to see this upgraded: Recording by queue.  The use case by user is great for my part time employees who only work in support.  But if a support call comes in and the person manning the phone is out, I want to route the call to an "emergency" number.  Because it's still a support call, I want it recorded, regardless of whether or not call recording for that user's account is enabled.  The other exception case here is for users where I am not allowing them to record calls (that edge case).  Either a series of checks could be run (which is probably not simple) or a note could be appended saying "if a user is explicitly denied recording, his calls won't be recorded regardless of other settings." 

I'd want to see this upgraded: On an account with mandatory call recording, give the option per user to hide the button entirely.  I realize the point of the feature is to be "big brother" but from a legal standpoint (I'm not a lawyer, this is just my understanding) as long as the automated message says the call might be recorded and we as the organization who implemented it knows that the call is recording, that's 2 party acknowledgement.  From a scare tactics approach, I think it's more ominous to say you might record every call, versus the agent knowing I'm recording it and also realizing I don't have time to listen to every call they make.

January 11, 2012 12:32 pm
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Sam Aparicio
Ringio

Hi Jordan, thanks for your detailed feedback, I'm going to try to answer your questions as best as I can.

Call recording FAQ:

Will there be a shelf life to recordings?

Ringio will store your call recordings for 6 months. In order to have access to your recordings, you will need to be subscribed to the call recording feature. Every day we will delete recordings older than 6 months.

Can I download the audio recordings?

You will be able to click on an audio recording in the Ringio Desktop app and copy the link / URL to that recording. You can then put that link in an email to share with a colleague or use your web browser to download the file.

Can I download the audio recordings in bulk?

This is a feature we will consider in the future if there is demand for it.

Can I see the last 10 recordings for an employee?

Yes. Simply click on that user, and you should be able to see their recent shared call history with the associated call recordings.

Is call recording an unlimited feature?

Ringio will record an unlimited number of calls while you are subscribed to Ringio and to the call recording feature. If you unsubscribe to call recording Ringio will not record any more phone calls. If you unsubscribe from Ringio or the system unsubscribes you after repeated payment failures, your call recordings will no longer be available and will be deleted.

 

Hope this helps!

January 16, 2012 05:55 pm
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Jordan Hadas

Awesome! 

January 16, 2012 06:56 pm
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Thomas Marr

For me, I want the Administrator to control which calls get recorded (which I assume is the Mandatory option in the mock up).  And we need something like most call centers use...an intro message that says "This call may be recorded for training purposes" that will play on every call.  Also, by user, I want the ability to go back and listen to their calls.  At times, they may even draw my attention to a certain call so I can listen and try to figure out the caller's issue.

January 16, 2012 07:32 pm